Staff Recruiting Assistant

We have an opening for a Staff Recruiting Assistant in the Washington,
DC office. The Staff Recruiting Assistant will assist the staff
recruiting team and provide general administrative tasks within the
Human Resources Department.

Responsibilities:

- Preparing the bi-weekly staff recruiting emails.

- Scanning/uploading recruiting documents into the Applicant Tracking
System.

- Maintaining the Application Tracking System including dispositioning
applicants, checking in applicants, processing duplicate applicants,
etc.

- Posting/removing new open positions (internally and externally) and
creating electronic recruiting files in iManage.

- Administering and managing the candidate diagnostic assessment
process.

- Maintaining and updating the Staff Recruiting Open/Filled and Job
Posting Smartsheets and staff recruiting spreadsheets.

- Submitting all new hire and non-employee worker conflicts for
processing and e-filing all completed forms along with the clearance
emails.

- Processing non-employee workers and entering all non-employee worker
information into the HRIS system.

- Maintaining the temporary employee spreadsheet.

- Greeting and escorting applicants to conference rooms for
interviews, as needed.

- Processing staff employment verifications as well as invoices and
expenses for the Human Resources Department.

- Assisting with Staff Appreciation Week, Service Awards and other
events hosted by the HR department.

Education and Experience:

- Two-year college degree or equivalent experience.

- Prior office experience in a law firm, corporate or professional
environment is a plus.

- A minimum of one (1) year of administrative support experience,
ideally in a professional service, corporate, or law firm
environment.

- Proficiency in Windows operating systems and Microsoft Office Suite
with advanced proficiency in Word and Excel. Experience using
Smartsheet and Applicant Tracking Systems is a plus.

- Ability to demonstrate a high degree of trustworthiness in handling
confidential and sensitive information.

- Excellent administrative and strong problem-solving skills.

- Ability to prioritize and manage time effectively.

- Possess reliability, dependability, and motivation.

- Excellent organization and communications skills, both oral and
written.

- Ability to work in a fast-paced environment while exhibiting a
strong attention to detail.

- Ability to handle a variety of tasks simultaneously.

- Exceptional client service, both internal and external.

- Flexibility to work additional hours, as necessary.